How to download Authority Files

There are two ways to download Authority Files. The first option is the traditional method, which involves logging into scisdata.com, navigating to the Authority Files page, and downloading each authority file required. You will then need to upload the files manually to your library management system (LMS).

The second option is an automated process that is easier to complete. A 2023 SCIS API update now allows library system vendors to create an automatic import to your LMS. This means you simply need to set up the API to cover this option, then Authority Files will automatically import to your system when updates become available. Currently, Accessit, Athenaeum and Softlink systems allow for automated import through the SCIS API. SCIS is currently working with all library system vendors to make this method available in as many systems as possible.

Both methods for import are detailed below:

The traditional method:

1. Log into SCIS.
2. Click on the Authority Files tab.
3. Select your preferred version of the SCIS Authority Files (see What is the difference between the Full and Reference Only Authority Files?). For each file that you wish to download, click on its corresponding button in the Download column.
4. Depending on the settings for your internet browser, the Authority File will download and auto-save in your Downloads folder on your PC, or a Save as window will open up. Save as provides the option to select where to save the file or to change the file name (optional).
5. Once your download is complete, open your library management system and import the downloaded file. As library systems are different, we are unable to provide detailed instructions on how to perform this step. If you require assistance, please contact your vendor. 

Through the SCIS API:

SCIS recommends that you contact your library system vendor for assistance setting up the API to automatically import Authority Files, as the set up process can differ between vendors.

For further information on Authority Files:

• What are the Subject Authority Files? 
• What are the Name Authority Files? 
• What are the Series Authority Files?